Facility Management Coordinator

• Location: Abu Dhabi, UAE
• Min. Years: 5
• Min. Degree: B.Sc. MEP Engineering degree or equivalent, preferably in Mechanical Engineering.

Key Responsibilities: 

The Facility Management Coordinator will be responsible for various tasks related to facility management. Some of the key responsibilities include:

1. Reviewing design plans and construction progress from an FM and operational standpoint for new projects.
2. Managing refurbishment, renovation, and corrective maintenance projects for existing buildings.
3. Preparing scopes of work for maintenance and refurbishment projects.
4. Managing and supervising contracts for security, cleaning, TFM (maintenance, pest control, cleaning, landscaping), and catering services.
5. Managing waste management services and coordinating school license renewals.
6. Coordinating and communicating with authorities such as Civil Defense, Municipality, MOE, MOH, etc.
7. Supervising and monitoring building services, assets management, and annual maintenance plans.
8. Managing budgets, financial performance reporting, and invoices/payments for contractors and service providers.
9. Developing facility designs, specifications, and values based on FM operational requirements.
10. Implementing and monitoring QHSE (Quality, Health, Safety, and Environment) programs for buildings and facilities.
11. Overseeing planned preventive maintenance programs and the operation of various systems (HVAC, electrical, low current, civil, fabric, etc.).
12. Providing support and organization services for events.
13. Supervising the operation and maintenance of CCTV systems.
14. Managing and updating policies and procedures for FM, assets management, and services.
15. Assessing facilities' environment and ensuring compliance with local and international regulations.
16. Monitoring pool readiness and safety.
17. Tracking utilities' performance in terms of energy and water consumption and implementing programs for energy rationalization.
18. Managing fixed assets (furniture, IT, vehicles) and conducting annual condition assessments and inventory.
19. Performing other tasks as assigned by the head of the department.

The Facility Management Coordinator will also collaborate with the client's representatives, ensure the operation of mechanical systems, coordinate maintenance programs, assist the FM Manager in daily operations, monitor staff performance, liaise with clients, update administrative policies, and prepare reports.

This role requires a candidate with a strong engineering background, experience in facility management, and excellent communication and organizational skills. The ability to work independently, handle high-pressure situations, and work effectively in a multicultural environment is crucial. Proficiency in English and Arabic languages is essential.

Minimum Qualifications and Skills:

• Strong Mechanical Engineering and HVAC systems experience in design, supervision, and construction.
• Knowledge of general maintenance procedures, including proficiency in civil, plumbing, carpentry, electrical, and low current systems.
• B.Sc. MEP Engineering degree or equivalent, preferably in Mechanical Engineering.
• Minimum of 8 years of experience in a similar role.
• Experience in Facility Management is a must.
• Working knowledge of the FM industry.
• Excellent technical and business writing skills.
• Competency in MS Excel.
• Excellent communication skills in English and Arabic.
• Ability to work autonomously and react quickly in high-pressure situations.
• Preferably, experience in Facility Management for schools/campuses.